Digital Transformation for Events: Introducing Our Attendance Control System with Registration, Dashboard, and Chilean ID QR Scanner

Event management —whether corporate, academic, sports, or community-based— often faces the challenge of tracking attendance accurately and efficiently. Many organizations still rely on manual spreadsheets, printed lists, or improvised tools that lead to errors, delays, and limited traceability.

To demonstrate how technology can solve these issues professionally, I developed a fully functional Event Attendance Control System Demo, ideal for small businesses, event producers, schools, and growing organizations.

Here’s what it includes and why it may be exactly what your project needs.

🔹 1. Simple and fast participant registration

The system provides an online form where attendees can register easily.

The form includes:

• ✔ Available dates for upcoming events
• ✔ Basic identification fields
• ✔ Automatic confirmation

This ensures the database remains orderly, up to date, and free of duplicates or manual mistakes.

🔹 2. Dashboard for event administration

The admin dashboard allows organizers to:

• ✔ View the full attendee list
• ✔ Filter by event, date, or specific fields
• ✔ Register arrivals manually if needed
• ✔ Export data for reports, audits, or records

Designed with clarity and usability in mind, it requires no technical background to operate.

🔹 3. Access control using the QR code from the Chilean ID card

One of the most innovative features of this demo is the access control module.

At the entrance, staff only need to:

• Scan the QR code on the Chilean national ID card
• The system checks if the person is registered
• A clear response appears:
• Registered → allow entry
• Not registered → deny entry

This streamlines access, reduces waiting times, and eliminates the errors caused by paper lists.

🔹 4. Who is this system for?

This solution is ideal for:

• Companies hosting internal trainings
• Educational institutions managing seminars or talks
• Event production agencies
• Sports or cultural centers
• Small businesses needing modern attendance control

Any organization seeking order, control, and traceability will benefit from this system.

🔹 5. Try the demo

I've made the demo available so you can explore how each part works:

👉 Contact us to get your access demo

Test the registration form, review the dashboard, and try the QR scanner.

🔹 6. Want this system for your organization?

The demo is just the start. I can fully customize it to your needs:

• Custom design and branding
• Integration with your existing systems
• User roles and permissions
• Automatic reports
• Email or WhatsApp notifications
• Support for multiple simultaneous events

Support for multiple simultaneous events

If your organization needs better attendance management, this system brings a modern, efficient, and scalable solution.